Purple-edged copper Lycaena hippothoe, foto: Pekka Malinen

Exhibitor and Sponsor information

ICE2020Helsinki sponsors:

HSL-HRT Helsinki Region Transport Authority

sponsors for every registered participant a free travel pass for public transport for the congress week, zones ABC, worth about 50€/person

City of Helsinki

invites 1200 participants to the Mayor’s Reception at the Helsinki City Hall

City of Helsinki and Visit Finland provides a welcome booth at the Helsinki airport for two days and has provided promotional material concerning Helsinki and its surroundings

The Federation of Finnish Learned Societies

The Royal Entomological Society

sponsored ICE2020Helsinki with exhibition space and participation in UK entomological events; sponsored graphic artist (Andrew Griffiths) to help in designing ICE2020Helsinki promotional materials

The Entomological Society of America

sponsored participation and exhibition space at ESA Annual meetings in 2017-2029


The congress theme is “Entomology for Our Planet”, covering all aspects of entomology. As an exhibitor, you have the unique opportunity to connect with some 4,000 scientists and researchers from around the globe over five science-filled days. This is your opportunity to broaden your exposure and connect to key buyers of products and services for the entomological sciences.

Exhibition spaces are available at premium locations in the second floor of the Finlandia Hall – right where most lecture rooms and the leisure areas are located (see floor plan, above). Additional space is available on the showy balcony on the 3rd floor, overlooking the main exhibitor area. More than 100 exhibition booths are available, ranging in size from 6 m2 to 15 m2; most booths are 6 m2 in size. Prices for the booths:

  • 6 m2 1700 €
  • 9 m2 1900 €
  • 12 m2 2300 €
  • 15 m2 2800 €

The basic price includes the rent for the floor space, with electricity, free wireless internet connection, one chair and one table. Each booth reservation also includes complimentary registration to the ICE2020Helsinki congress for two persons, and an invitation to the Mayor’s Reception at the Helsinki city hall on Monday 20 July 2020.

Additional furniture and services for the booths can be ordered as needed from the company WS-Expo (Espoo, Finland).

Booths are sold “first come, first serve”: reserve and buy your booth NOW

For additional furniture, equipment and supplies to your booth, please place an order to the supplier, WS-Expogroup using THIS FORM. The catalogue and prices for their services CAN BE DOWNLOADED HERE. The contact person for you at the WS-Expogroup is Andreas Franzén, see his email address and phone number on the order form.


ICE2020Helsinki sponsorship options

Sponsorship scheme


40,000 €

(max 2)


25,000 €

(max 6)


15,000 €


8,000 €

Exhibition booth

6 m x 3 m

5 m x 3 m

4 m x 3 m

3 m x 3 m

A four-minute speaking opportunity during the ICE2020 Opening Session


Company logo projection at the Opening and Closing ceremonies and all Plenary presentations





Delegate passes





Invitations to Gala Dinner





Invitations to Mayor’s Reception





Acknowledgement of sponsor status on the ICE2020 website, printed program and Congress App





Advert in the Program Book

Full page, c

½ page, c

½ page, c

½ page, b&w



Company logo will be projected in the context of the Opening ceremony, Closing ceremony, and all Plenary presentations



Brand the flags at the stairway to the Congress venue with your company’s logo and be the first to be seen by the delegates visiting ICE2020Helsinki Congress! (Company flags to be provided by the company)


Start promoting your product and/or company name from the first step! The program of ICE2020Helsinki Congress will be circulated to over 3.000 delegates (digital and paper).

Inner full page (black & white) 

Inside full page (colour) 

Inside half page (colour)  

Inside front cover (black & white)

Inside back cover (black & white) 

Outside back cover (colour ) 

EURO 2,000

EURO 3,000

EURO 2,000

EURO 3,000

EURO 3,000

EURO 4,000


Promote your event at the ICE2020Helsinki Congress or simply advertise your company’s services by including a single flyer or brochure (max. size A5 format with max. 8 pages) in the Congress envelope of each participant.



Welcome Rezeption  EURO 15,000 

This opportunity includes (two available):

+ 15 sqm free booth space

+ Free registration of 4 company staff

+ Company flags hanging in welcome reception venue

+ Company table flags placed on service tables

Farewell Party  EURO 15,000 

This opportunity includes (two available):

+ 15 sqm free booth space

+ Free registration of 4 company staff

+ Company flags hanging in Farewell Party venue

+ Company table flags placed on service tables

Pool Party sponsorship  EURO 30,000

This opportunity includes (one available):

+ Gold-sponsorship benefits (see above), plus:

+ Company flags hanging in Pool Party venue

+ Company table flags placed on service tables

Coffee Break Sponsorship Per break EURO 5,000

This tool includes:

+ 6 sqm free booth space

+ Free registration of 2 company staff

+ Company table flags placed on service tables


1 day / 2 coffee breaks   EURO 9,000 

This tool includes;

+ 12 sqm booth spaces for free of charge

+ Free registration of 3 company staff

+ Company flags hanging in coffee break area and table flags placed on service tables



Reservation form